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Effective June 1, 2009 all DDF submitted for currency, coins and checks need to be sent directly to Bank of America via Dunbar. Campus wide training was conducted during the month of May to discuss the process and to deliver starter kits of Bank of America deposit tickets and bags.

To ensure the success of this implementation we have develop the following Frequently Asked Questions:

• Do I need to complete a Bank of America Deposit slip for each DDF?
  
  Yes, one Bank of America deposit slip should be completed for each DDF created the same day. Please refer any questions to General Accounting
   
• How soon do I need to prepare my Bank of America deposit?
  
  Bank of America deposits need to be completed the same time DDFs are processed; Dunbar pick up should be scheduled immediately after.
   
• Do I still write the six digit DDF number on the front of the check?
  
  Yes, the six digit DDF number is required on all checks. This number ensures that bank discrepancies and returned items are properly adjusted through the financial system.
   
• Can I personally take my deposit to Bank of America?
  
  No. All deposits are to be picked up by Dunbar to ensure the safety of UCLA employees, per UCLA Policy 361. Employees should not take deposits directly to Bank of America.
   
• How do I schedule a Dunbar pick up?
  
  Dunbar pick ups are scheduled by emailing dunbarscheduling@finance.ucla.edu. Requests need to be submitted no later than 10:00 a.m. to ensure same day pick up. Please make sure that all deposit bags are prepared and ready for pick up before scheduling a pick up.
   
• How often do I need to make a deposit?
  
  Per Business and Finance Bulletin 49, Policy for Cash and Cash Equivalents Received, deposits must be made each time collections exceed $500.00 or at least weekly and on the last day of the month.
   
• Is the FAU number required on the front of the check?
  
  No, the FAU number is not required; however the six digit DDF number is.
   
• If I have never used Dunbar before, do I need to complete a registration form?
  
  Dunbar registration is required; forms can be requested by emailing dunbarscheduling@finance.ucla.edu or by calling extension (310) 794-5334.
   
• How do I order deposit tickets, endorsement stamps and deposit bags?
  
  To order deposit supplies please visit http://www.accounting.ucla.edu/bank.htm.
   
• How do I verify that Bank of America received my deposit?
  
  Deposits can be verified online the next business day at http://www.accounting.ucla.edu/bank.htm. Click on the “Daily Deposit” link. Deposits are identified by department number which is listed under the “customer reference” column.
   
• What do I do if I have not received my starter kit?
  
  Please contact the Main Cashier at (310) 794-5334 if you have not received your starter kit.
  
  We hope that this FAQ will assist with answering most of your questions; however additional questions and concerns can be addressed to mpitterson@finance.ucla.edu.